All in one booking software for modern event businesses
Bookings, payments, contracts, staff and availability in one place, built for DJs, photo booth companies, marquee companies, hire businesses and event service providers. Planellio keeps everything joined up after the booking so you can scale without extra admin.
If you are switching from another system, you will notice the difference straight away. No workarounds.
Bookings that drive operations
Partner portal and trade pricing
Rates, timesheets, self billing
New to booking software
Start with a clean setup, templates and a simple flow that matches how event businesses run.
Switching from another system
Run Planellio alongside your current set up, bring your data across, then switch when you are ready.
Everything you need in one system
Planellio ties the booking journey to real operations, so your availability, staffing, paperwork and finance stay aligned without repeating work.
Bookings and availability
Clients request or book online, and the system checks availability across your assets and dates before confirming.
Teams, contractors and pay
Built for contractors and staff across the event sector, from DJs and photo booth attendants to setup crews, drivers and technicians. Pay can be per job, per hour, or a fixed shift rate, with self billing invoices available when contractors request payment.
Venues and partnerships
Give venues a partner portal with trade pricing, booking visibility and venue notes, while you keep control of inventory and workflow.
How Planellio works in plain English
A simple flow that matches how event businesses run, from enquiry through to delivery and payment.
1. Booking comes in
Clients request or book online, and you control what is instant and what needs approval.
2. Availability is checked
The system checks availability for your assets and dates before confirming, so you avoid clashes and manual checking.
3. Operations stay aligned
It generates the paperwork and keeps staffing and finance data aligned for exports and reporting.
How different event businesses use Planellio
The same platform, adapted to different workflows across the event sector.
Multi day production or corporate event
- Setup day, live day, collection day
- Different teams and timings per day
- One booking, one contract, one invoice
- Assets reserved across the full window
Marquee, furniture or equipment hire
- Delivery, setup, collection, longer hire windows
- Availability across overlapping jobs
- Shift or day rate crews and drivers
- Clear logistics without manual blocking
DJ, photo booth and event services
- Per job contractors and hourly attendants
- Self billing invoices for contractor payments
- Venue partners booking at trade rates
- Mobile friendly workflows for on the day
If your bookings include delivery, setup, live coverage, breakdown or collections, Planellio is designed to handle it properly.
Why event businesses outgrow basic booking systems
As volume grows, small limitations become everyday admin. Planellio is designed so the platform stays reliable as complexity increases.
Multi day and long hire events
Multi day bookings should be handled as standard, not treated as exceptions that need manual work.
Pricing changes
Changing prices should not require duplicating packages or rebuilding your catalogue.
Availability you can trust
Availability should be dependable without manually blocking calendars or double checking stock.
Paying teams
You should not need spreadsheets or a second system to pay staff and contractors accurately.
Built to scale without becoming fragile
Planellio is designed so adding more bookings, more team members or more venues does not introduce more admin. The platform keeps your workflow consistent so you stay in control as your business grows.
One source of truth
Bookings, staffing and finance stay aligned so you are not chasing the same information in multiple places.
Clear roles and visibility
Venues and staff see what they need to see, without giving away admin access or sensitive detail.
Operational consistency
Workflows are structured, so the platform supports how you run events rather than forcing workarounds.
Finance ready data
Self billing invoices and timesheets are structured for Xero export so reconciliation is straightforward.
If you are switching from another platform, you will notice the difference in the first week because the admin stays joined up.
A public booking experience that feels like a modern checkout
Clients can request or book online in a clear guided flow. You stay in control of availability, approvals and payments while reducing friction for repeat customers.
Public booking journey
- Clear packages and upgrades
- Availability checked before confirmation
- Deposit or full payment options
- Automatic confirmations and next steps
Proven with real clients and venues
Cramer Events clients consistently say the checkout style experience is easier and faster, particularly for repeat bookings. The music playlist flow has been a game changer.
Venues can upload function sheets directly to bookings so event staff have the full running order, and the staff portal has had a noticeable positive impact on morale compared to previous systems.
Proven in a real events business
Planellio has been built and refined in live operations, with real bookings, real venues and real teams.
“The venue portal has been a game changer for us. As preferred suppliers for multiple venues across our county, we can take bookings without constantly going back and forth with venue teams. Venues love that they can check availability, confirm what is possible and book services with the client in front of them, whether the venue is paying or the client is paying.
Clients have also told us the checkout style booking experience is much easier to use, especially repeat customers. The music playlist feature has been a game changer for event preparation, and venues can upload function sheets directly onto bookings so event staff can see the full event details in one place.
The staff portal has made a massive difference to morale. Our team are genuinely happy with it compared to the previous system we were using. Onwards and upwards. Since implementing these workflows, our bookings have gone up by 57 percent.”
Cramer Events
One platform for bookings, staff, venues and finance
Planellio connects the whole workflow so you are not repeating information across different tools. The booking creates the job, the job feeds the staff portal and the data prepares your invoices and exports.
- Public booking journey with packages and upgrades
- Venue portal with trade rates and venue notes
- Staff portal with job acceptance, rates and availability
- Self billing invoices for contractors and timesheets for hourly staff
- Xero ready finance exports
Venues are partners, not just a booking link
Venue teams want a reliable way to secure dates, check availability and keep event notes in one place. Planellio gives them a portal that is genuinely usable, while you keep control of inventory, pricing and workflow.
- Venue portal with real time availability and booking visibility
- Venue specific packages and agreed trade pricing
- Out of hours booking without chasing suppliers
- Venue notes, access details and event communication in one place
Simple pricing that scales with your business
Start with bookings and payments, add staff automation as you grow, and introduce venue portals when partnerships are in place. You can move between plans as your set up changes.
Planellio Base
For individual operators and small teams who want a modern booking experience with clean operations foundations.
- Public booking site
- Asset aware availability
- Packages and upgrades
- Stripe payments
- Client confirmations
Planellio Pro
For growing teams who need a proper staff portal with rates per job, self billing invoices and timesheets for hourly staff, ready for Xero export.
- Everything in Base
- Staff portal
- Rates per job for contractors
- Self billing invoices
- Timesheets for hourly staff
- Xero ready exports
Planellio Venue Plus
For businesses with venue partnerships who want trade rates, venue workflows and reduced admin alongside staff and finance automation.
- Everything in Pro
- Venue portal
- Venue packages and pricing
- Venue notes and comms
- Multi venue support
Switching does not have to be risky
If you are considering a change, the goal is confidence, not pressure. You should be able to test properly and move on your timeline.
Test before you switch
See the booking journey, staff workflow and venue portal working together before you commit.
Run alongside your current set up
Use Planellio in parallel while you transition, so there is no forced change overnight.
Bring your data with you
Import support is available so you can move your core information cleanly when you are ready.
Built by someone who gets it
This was built from real event workflows, not theory, so onboarding is practical and honest.
Want to see it with your workflow
Book a short walkthrough and we will show the booking journey, venue portal and staff portal in a real environment.