01
Venue bookings
Let venue partners start bookings directly.
Event business management software for event businesses
30-Day Free Trial Available
Run Your Entire Event Business From One Platform
From first enquiry to event day, Planellio keeps CRM, bookings, quotes, proposals, payments, staff, venues and delivery connected in one platform built for modern event operations.
Start your 30-day free trial
Card required. Cancel any time before your first payment.
DJs, Photo Booths, Event Hire, Wedding Planners, Decor Companies, Venues and multi-user event teams
Event CRMVenue PortalMultilingual BookingAutomation Engine
Category shift
More Than Booking Software
| Feature | Planellio | Typical CRM |
|---|---|---|
| CRM | ✓ | ✓ |
| Booking Engine | ✓ | ✓ |
| Client Portal | ✓ | ✓ |
| Staff Rostering | ✓ | ✗ |
| Venue Portal | ✓ | ✗ |
| Asset Protection | ✓ | ✗ |
| Operations Management | ✓ | ✗ |
Choose your path
See the version of Planellio that fits your business best
Different event businesses care about different workflows. Some need stronger CRM and sales control. Others care most about venues, staffing or switching from another system without losing live bookings. Start with the route that matches how you buy.
Helpful starting points
- Photo Booth CRM if you need templates, overlays, payments and asset control in one place
- DJ CRM if music requests, planning forms and contractor workflows matter most
- Photographer CRM if bookings, questionnaires and client planning need to stay organised
- Party rental software if inventory, scheduling and operations are your biggest pressure points
Event operations platform
Bookings, CRM, operations and rostering
connected in one platform
Planellio is designed to manage the full operational workflow of an event business, from the first enquiry through to staffing, asset control, delivery and reporting.
Bookings
Capture enquiries, manage availability and confirm events.
CRM
Track leads, conversations, proposals and client history.
Operations
Coordinate logistics, venues, staff, asset protection and event workflows.
Rostering
Assign teams, manage schedules and avoid conflicts.
Venue portal
Turn venues into your sales channel
Give your partner venues access to live availability and trade pricing so they can book you directly.
- Venue-managed bookings
- Trade pricing built in
- No back-and-forth communication
- More bookings without more admin
02
Trade pricing
Support partner rates and commercial terms.
03
Messaging
Keep venue communication with the booking.
04
More reach
Grow bookings through trusted venue channels.
Core profit drivers
Protect Equipment, Win More Bookings And Reduce Admin
These are not hidden extras. They are core parts of how Planellio helps event businesses stay in control, close work faster and remove repeated manual effort.
Asset protection
Use pre-authorisations to protect equipment before the event even starts
Connect bookings to pre-authorisations, asset allocation and clear protection rules so high-value equipment is covered before it leaves for site.
Proposals
Send polished proposals that move clients from interested to confirmed
Keep proposals, approvals, contracts and payments inside one connected journey instead of scattered email threads.
Automation engine
Automate the repetitive work that slows your team down
Trigger reminders, handovers, client updates and operational workflow steps automatically as bookings progress.
CRM
A CRM that actually matches how event businesses work
Manage leads, clients and event history from the same place your bookings happen.
- Track every enquiry from first contact
- Keep client history tied to bookings
- See messages, invoices and documents together
- Follow up without losing context
01
Lead tracking
Know who enquired and what stage they are at.
02
Client history
Keep every event and client record connected.
03
Email context
Keep communication close to the booking record.
04
Clear follow-up
Move faster without losing the human detail.
Client portal
A guided client journey from enquiry to event day
Planellio gives clients one branded place to build their booking, complete planning tasks, approve proposals, sign contracts, make payments and stay on track without long email chains.
- Live availability, packages, services, upgrades and interactive extras
- Music request forms for DJs and entertainment
- Photo booth template, overlay, print design and sharing option selection
- Custom forms for photographers and videographers
- Invoices, proposals, contracts, payment tracking and automated reminders
1. Pick a dateClients see live availability based on real services and assets.
2. Build the bookingSelect packages, services, upgrades and interactive extras.
3. Complete detailsClients complete planning details, proposals and event information.
4. Sign & payContracts and deposits are handled automatically based on organisation settings.
01
Planning forms
Collect the details you need before event day.
02
Payments
Let clients see invoices, deposits and balances.
03
Proposals & contracts
Keep approvals, signatures and paperwork moving.
04
Workflow updates
Keep clients informed as the event moves forward.
Multilingual customer experience
Help every customer book in the language they're most comfortable using
Whether your customers speak English, Spanish, French, Portuguese or another supported language, Planellio allows them to complete the Public Booking Journey and access the Client Portal in their preferred language.
Your customers enjoy a familiar booking experience while your team continues managing everything in the language that works best for your business.
Designed for businesses serving multilingual communities, without the need for multiple websites or separate booking systems.
- Public Booking Journey available in multiple languages
- Client Portal available in multiple languages
- Businesses continue working in their preferred language
- Built for multilingual communities
Built for multilingual communities
- Serve customers in the language they prefer using
- Keep one booking journey instead of separate websites
- Support a clearer multilingual client portal experience
- Continue running the business in the language that suits your team
Operations
The part most systems don’t handle
Booking is only the start. Planellio manages everything that happens after the enquiry, including delivery, coordination, asset protection, proposals and automation workflows, not just the transaction.
- All client communication tracked automatically
- Emails linked directly to booking records
- Staff, logistics, assets and event details in one place
- No lost messages, no duplicated work, no confusion
01
Connected records
Keep bookings, clients and operations aligned.
02
Team workflow
Give staff the details they need to deliver.
03
Asset protection
Link pre-authorisations to high-value equipment so assets are protected before they go out on a booking.
04
Automation engine
Reduce repeated updates and manual chasing with workflow automations.
Staff rostering
The right people, in the right place,
every time.
Planellio brings structure to staff scheduling with a clear, visual roster built for real event operations. Know who is available, what is assigned and where gaps need covering without relying on spreadsheets or messages.
- See availability, assignments and gaps at a glance
- Assign staff to bookings in seconds
- Avoid double bookings and last-minute conflicts
- Keep your team informed without chasing updates
📅
Live availability
See who is available and what they are assigned in real time.
👥
Easy assignments
Assign staff to events quickly with a clear visual workflow.
🔔
Smart notifications
Automatic reminders keep your team informed before events.
📊
Clear oversight
View workloads, roles and event details in one place.
✔
Reliable coverage
Avoid gaps and deliver events with confidence.
Less chaos. More confidence. Better events.
Planellio takes the stress out of rostering so you can focus on delivering exceptional events.
Booking engine
A booking engine built for real event operations
Most systems only check if a date is free. Planellio checks whether you can actually deliver the booking using real availability logic linked to services, assets, asset protection, packages and staffing workflows.
- Real-time availability linked to assets, packages and secure allocation rules
- Single-item and package-based quoting logic
- Live pricing updates during the booking journey
- Interactive upselling linked to packages and inventory
- Travel distance and operational variables calculated automatically
📦
Package logic
Support single services, bundled packages and linked inventory items.
⚡
Live availability
Availability checks update instantly as selections change.
➕
Interactive upsells
Clients can add extras and upgrades during the checkout flow.
📍
Travel calculations
Distance-based pricing and operational variables calculated automatically.
🛒
Saved journeys
Abandoned bookings become saved leads inside the CRM automatically.
Website booking
Turn your website into a booking engine
Planellio lets customers build their event directly on your site. No redirects, no friction, no lost trust.
- Embeddable booking experience that matches your brand
- Clients select packages, extras and options in one flow
- Clear pricing builds confidence before payment
- Higher booking value through guided upselling
01
Embedded journey
Keep clients on your website from enquiry to action.
02
Package builder
Make upgrades and extras clear while clients choose.
03
Less friction
Reduce drop-off with one connected booking flow.
04
Higher value
Guide customers toward better-fit bookings.
Platform features
Everything your event business needs to keep moving
Never lose track of an enquiry or booking again
Manage enquiries, packages, multi-day bookings and confirmations without losing context.
Get paid without awkward chasing
Take deposits, balances and full payments with reliable records.
Keep paperwork moving before event day
Send consistent contracts and collect e-signatures before events.
Give staff the details they need
Assign jobs, share event details, track timesheets and coordinate teams.
Reduce the repetitive admin
Automate follow-up, reminders and operational handovers.
Know what is happening across the business
See performance, finance and booking activity as the business grows.
Support multilingual communities
Let customers complete the booking journey and access their client portal in their preferred language while your team continues working in the language that suits the business.
Built differently
Built By People Who Run Event Businesses
Planellio was built from real event operations experience, combining bookings, payments, staffing, venues and event delivery into one connected platform.
01
Isolated installation
Your setup is designed to run independently, avoiding the shared limitations common in generic platforms.
02
Event experience
Built around real bookings, clients, staff, venues, payments, assets and event-day delivery.
03
Asset security
Protect operational control by linking equipment, availability and usage into the booking workflow.
04
Connected operations
CRM, bookings, payments, staff, venues and reporting work together instead of living in separate systems.
Built For Real Event Businesses
Built For Real Event Businesses
Planellio is used by DJs, photo booth companies, event hire businesses, wedding professionals and venues to manage bookings, operations and event delivery from one platform.
Photo Booth Companies
Manage client choices, bookings, paperwork and event-day delivery in one system.
DJs & Entertainment
Keep enquiries, music requests, payments and live event planning connected.
Event Hire Companies
Control bookings, allocations, asset protection and operations from one platform.
Venues & Wedding Professionals
Coordinate client journeys, venue workflows and event delivery without extra admin.
Start risk free
Start Using Planellio Today
Full access. Your own subdomain. Guided setup included, with optional launch services available. Cancel before your first payment.
- Full platform access
- Your own Planellio subdomain
- Guided onboarding wizard
- Secure Stripe payment method collection
- Cancel before renewal and pay nothing
Card required. Cancel any time before your first payment.
Subscription pricing
Choose the Planellio subscription that fits your business
Start with booking and client control, then add staff operations, venue workflows, the automation engine, asset protection, proposal workflows and deeper reporting as the business grows.
Starter
£29/monthApprox $39
For smaller event businesses that need bookings, clients, payments, paperwork and basic operational control under one roof.
- Event CRM and enquiry tracking
- Booking management, quotes and invoices
- Contracts, e-signatures and basic client portal
- Online deposits and balance payments
Professional
£59/monthApprox $80
The best fit for growing teams that need staff tools, the automation engine, asset protection and stronger operational visibility.
- Everything in Starter
- Payments, contracts, proposals and full client portal
- Staff portal, job assignments and timesheets
- Automation engine, email sync and reporting dashboard
Business
£99/monthApprox $134
For established event businesses that need deeper analytics, finance tools, advanced control and more complex operational governance.
- Everything in Professional
- Advanced automations and full analytics
- Advanced finance reporting and full proposal builder
- API ready with enhanced operational oversight
Planellio Launch Services
Need help getting started?
Every Planellio subscription includes our guided onboarding wizard, allowing you to configure your account at your own pace. If you would rather spend your time running your business, we can take care of the setup for you.
DIY Launch
Included
Set everything up yourself using the guided onboarding wizard and launch at your own pace.
- Guided onboarding wizard
- Knowledge base access
- Email support
Assisted Launch
£499 one offApprox $675
Ideal for businesses that want a fast, professionally configured system ready to start taking bookings.
- Company branding and logo setup
- Payment gateway configuration
- Services, pricing and booking workflows
- Email templates and terms and conditions
- Initial automations
- One hour personalised onboarding session
Fully Managed Launch
£999 one offApprox $1,350
Perfect for established businesses moving from another platform and wanting a more complete launch and migration service.
- Everything in Assisted Launch
- Customer and booking migration where possible
- Workflow optimisation and proposal template setup
- Website widget integration
- Staff configuration and venue configuration
- Three hours personalised onboarding
- Thirty days of post launch support
Built from real operational experience
Your account is configured around the way your business actually works
We do not just know the software. We understand how event businesses operate because Planellio was built from real industry experience, backed by years of delivering operational systems, workflow automation and workforce rostering solutions.
That means your account is not simply configured. It is set up using practical operational experience to help you work more efficiently from day one.
Good fit for
- New businesses that want a cleaner launch
- Established teams short on implementation time
- Businesses moving from another platform
- Owners who want workflows configured around real operations
Request a demo
See Planellio with your workflow in mind
Tell us about your event business and we’ll show you the most relevant setup