Photo booth companies
Let clients choose templates, overlays and event options through an interactive client portal.
Event operations system featuring event booking software and CRM
Manage bookings, clients and payments in one system
Planellio brings your CRM, bookings, payments, contracts, client portal, staff operations, automations and reporting into one calm, connected workspace.
Request a demo to see how Planellio fits your workflow
Designed for real event businesses, not generic booking systems
Event CRMBooking & operations platformClient & team workflows
Event operations platform
Bookings, CRM, operations and rostering
connected in one platform
Planellio is designed to manage the full operational workflow of an event business, from the first enquiry through to staffing, delivery and reporting.
Bookings
Capture enquiries, manage availability and confirm events.
CRM
Track leads, conversations, proposals and client history.
Operations
Coordinate logistics, venues, staff and event workflows.
Rostering
Assign teams, manage schedules and avoid conflicts.
Built for real event workflows
Different event businesses.
One connected platform.
Planellio adapts to the way different event businesses actually operate, from bookings and planning through to staffing and delivery.
DJs & entertainment
Collect music requests, planning information and event details without long email chains.
Photographers & videographers
Create custom forms, questionnaires and workflows tailored to your booking process.
Dancefloor & hire companies
Track inventory, availability and equipment across multiple bookings and dates.
Venues & planners
Coordinate bookings, suppliers, communication and operational workflows in one place.
All event businesses
Give clients a branded portal to manage bookings, payments, documents and automated workflows.
Fast onboarding
Get your business live quickly with guided setup
Planellio includes a structured onboarding wizard designed to help event businesses configure their workflows, branding and booking process without technical complexity.
- Step-by-step onboarding wizard
- Configure branding, services and workflows
- Import bookings and client data
- Start taking bookings in as little as one hour
Booking engine
A booking engine built for real event operations
Most systems only check if a date is free. Planellio checks whether you can actually deliver the booking using real availability logic linked to services, assets, packages and staffing workflows.
- Real-time availability linked to assets and packages
- Single-item and package-based quoting logic
- Live pricing updates during the booking journey
- Interactive upselling linked to packages and inventory
- Travel distance and operational variables calculated automatically
📦
Package logic
Support single services, bundled packages and linked inventory items.
⚡
Live availability
Availability checks update instantly as selections change.
➕
Interactive upsells
Clients can add extras and upgrades during the checkout flow.
📍
Travel calculations
Distance-based pricing and operational variables calculated automatically.
🛒
Saved journeys
Abandoned bookings become saved leads inside the CRM automatically.
Website booking
Turn your website into a booking engine
Planellio lets customers build their event directly on your site. No redirects, no friction, no lost trust.
- Embeddable booking experience that matches your brand
- Clients select packages, extras and options in one flow
- Clear pricing builds confidence before payment
- Higher booking value through guided upselling
01
Embedded journey
Keep clients on your website from enquiry to action.
02
Package builder
Make upgrades and extras clear while clients choose.
03
Less friction
Reduce drop-off with one connected booking flow.
04
Higher value
Guide customers toward better-fit bookings.
CRM
A CRM that actually matches how event businesses work
Manage leads, clients and event history from the same place your bookings happen.
- Track every enquiry from first contact
- Keep client history tied to bookings
- See messages, invoices and documents together
- Follow up without losing context
01
Lead tracking
Know who enquired and what stage they are at.
02
Client history
Keep every event and client record connected.
03
Email context
Keep communication close to the booking record.
04
Clear follow-up
Move faster without losing the human detail.
Client portal
A guided client journey from enquiry to event day
Planellio gives clients one branded place to build their booking, complete planning tasks, sign contracts, make payments and stay on track without long email chains.
- Live availability, packages, services, upgrades and interactive extras
- Music request forms for DJs and entertainment
- Photo booth template and overlay selection
- Custom forms for photographers and videographers
- Invoices, contracts, payment tracking and automated reminders
1. Pick a dateClients see live availability based on real services and assets.
2. Build the bookingSelect packages, services, upgrades and interactive extras.
3. Complete detailsClients complete planning details and event information.
4. Sign & payContracts and deposits are handled automatically based on organisation settings.
01
Planning forms
Collect the details you need before event day.
02
Payments
Let clients see invoices, deposits and balances.
03
Contracts
Keep signatures and paperwork moving.
04
Workflow updates
Keep clients informed as the event moves forward.
Operations
The part most systems don’t handle
Booking is only the start. Planellio manages everything that happens after the enquiry, not just the transaction.
- All client communication tracked automatically
- Emails linked directly to booking records
- Staff, logistics and event details in one place
- No lost messages, no duplicated work, no confusion
01
Connected records
Keep bookings, clients and operations aligned.
02
Team workflow
Give staff the details they need to deliver.
03
Reporting
See bookings, finance and workload clearly.
04
Less admin
Reduce repeated updates and manual chasing.
Venue portal
Turn venues into your sales channel
Give your partner venues access to live availability and trade pricing so they can book you directly.
- Venue-managed bookings
- Trade pricing built in
- No back-and-forth communication
- More bookings without more admin
01
Venue bookings
Let venue partners start bookings directly.
02
Trade pricing
Support partner rates and commercial terms.
03
Messaging
Keep venue communication with the booking.
04
More reach
Grow bookings through trusted venue channels.
Platform features
Everything your event business needs to keep moving
Never lose track of an enquiry or booking again
Manage enquiries, packages, multi-day bookings and confirmations without losing context.
Get paid without awkward chasing
Take deposits, balances and full payments with reliable records.
Keep paperwork moving before event day
Send consistent contracts and collect e-signatures before events.
Give staff the details they need
Assign jobs, share event details, track timesheets and coordinate teams.
Reduce the repetitive admin
Automate follow-up, reminders and operational handovers.
Know what is happening across the business
See performance, finance and booking activity as the business grows.
Staff rostering
The right people, in the right place,
every time.
Planellio brings structure to staff scheduling with a clear, visual roster built for real event operations. Know who is available, what is assigned and where gaps need covering without relying on spreadsheets or messages.
- See availability, assignments and gaps at a glance
- Assign staff to bookings in seconds
- Avoid double bookings and last-minute conflicts
- Keep your team informed without chasing updates
📅
Live availability
See who is available and what they are assigned in real time.
👥
Easy assignments
Assign staff to events quickly with a clear visual workflow.
🔔
Smart notifications
Automatic reminders keep your team informed before events.
📊
Clear oversight
View workloads, roles and event details in one place.
✔
Reliable coverage
Avoid gaps and deliver events with confidence.
Less chaos. More confidence. Better events.
Planellio takes the stress out of rostering so you can focus on delivering exceptional events.
Built differently
One connected system, built from real operational experience
Planellio brings event operations, healthcare rostering experience, interface thinking and system operations into one product, so your business is not forced to stitch together tools that struggle to talk to each other.
01
Isolated installation
Your setup is designed to run independently, avoiding the shared limitations common in generic platforms.
02
Event experience
Built around real bookings, clients, staff, venues, payments and event-day delivery.
03
Rostering knowledge
Shaped by experience with healthcare workforce systems, availability, reporting and complex schedules.
04
Connected operations
CRM, bookings, payments, staff, venues and reporting work together instead of living in separate systems.
Request a demo
See Planellio with your workflow in mind
Tell us about your event business and we’ll show you the most relevant setup